What’s the difference between UI and UX?

Recently, Optimal Workshop partnered with Eniola Abioye, Lead UX Researcher at Meta and UXR Career Coach at UX Outloud to host a career masterclass featuring practical advice and guidance on how to: revamp and build a portfolio, emphasize the impact of your projects and showcase valuable collaborations. It also included panel discussions with experts from a variety of roles (UX, product management, engineering, career coaching and content design) talking about their journeys to becoming UX leaders. 

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Keep reading to get key takeaways from the discussion on:

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• How to show the impact of your UX work
• Common blockers in UX work
• How to collaborate with cross-functional UX stakeholders 
• How to build a resume and portfolio that uses industry language to present your experience

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How to show the impact of your UX 💥

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At a time when businesses are reducing costs to focus on profitability - proving the value of your work is more important than ever. Unfortunately, measuring the impact of UX isn’t as straightforward as tracking sales or marketing metrics. With this in mind, Eniola asked the panelists - how do you show the impact of UX in your work?Providing insights is simply not enough. “As a product manager, what I really care about is insights plus recommendations, because recommendations make my life easier,” said Kwame Odame. 

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Auset Parris added her perspective on this topic as a Growth Content Designer, “the biggest thing for me to be impactful in my space [Content Design] is to consistently document the changes that I’ve made and share them with the team along with recommendations.” Auset also offered her perspective regarding recommendations, “recommendations are not always going to lead to the actual product executions, but recommendations are meant to guide us.” When it comes to deciding which recommendation to proceed with (if any) it's important to consider whether or not they are aligned with the overarching goal. 

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Blockers in UX work 🚧

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As UXR becomes more democratized in many businesses and the number of stakeholders increases, the ability to gain cross-functional buy-in for the role and outcomes of UXR is a key way to help keep research a priority. 

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In his past experience, Kwame has realized that the role of a user experience researcher is just as important as that of a product manager, data scientist, engineer, or designer. However, one of the biggest blockers for him as a product manager is how the role of a UX researcher is often overlooked. “Just because I’m the product manager doesn’t mean that I’m owning every aspect of the product. I don’t have a magic wand right? We all work as a team.” Furthermore, Kwame notes that a user researcher is an incredibly hard role and a very important one, and I think we need to invest more in the UX space.

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Auset also shared her perspective on the topic, “I wouldn’t say this is a blocker, but I do think this is a challenging piece of working in a team - there are so many stakeholders.” Although it would be ideal for each of the different departments to work seamlessly together at all times, that’s not always the case. Auset spoke about a time where the data scientists and user researchers were in disagreement. Her role as a Growth Content Designer is to create content that enhances the user experience. “But if I’m seeing two different experiences, how do I move forward? That’s when I have to ask everyone - come on let’s dig deeper. Are we looking at the right things?” If team members are seeing different results, or having different opinions, then maybe they are not asking the right questions and it's time to dig deeper. 

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How to collaborate with cross-functional UX stakeholders 🫱🏽🫲🏻

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The number and type of roles that now engage with research are increasing. As they do, the ability to collaborate and manage stakeholders in research projects has become essential. 

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Kwame discussed how he sets up a meeting for the team to discuss their goals for the next 6 months. Then, he meets with the team on a weekly basis to ensure alignment. The main point of the meeting is to ensure everyone is leaving with their questions answered and blockers addressed. It's important to ensure everyone is moving in the right direction. 

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Auset added that she thinks documentation is key to ensuring alignment. “One thing that has been helpful for me is having the documentation in the form of a product brief or content brief.” The brief can include the overarching goal, strategy, and indicate what each member of the team is working on. Team members can always look back at this document to ensure they are on the right track. 

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Career advice: documenting the value you bring 💼

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One of the participants asked the panel, “how do you secure the stability of your UX career?” 

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Eniola took this opportunity to share some invaluable advice as a career coach, “I think the biggest thing that comes to mind is value proposition. It's important to be very clear about the value and impact you bring to the team. It used to be enough to just be really, really good at research and just do research and provide recommendations. Now that’s not enough. Now you have to take your teams through the process, integrate your recommendations into the product, and focus on driving impact.” 

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Companies aren’t looking to hire someone who can perform a laundry list of tasks, they’re looking for UX professionals who can drive results. Think about the metrics you can track, to help showcase the impact of your work. For example, if you’re a UX designer - how much less time did the user spend on the task with your new design? Did the abandonment or error rate decrease significantly as a result of your work? How much did the overall customer satisfaction score rise, after you implemented your project? Before starting your project, decide on several metrics to track (make sure they align with your organization’s goals), and reflect on these after each project. 

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Fatimah Richmond offered another piece of golden career advice. She encourages UX researchers to create an ongoing impact tracker. She’ll create a document where she lists the company's objectives, the projects she worked on, and the specific impact she made on the companies objectives. It's much easier to keep track of the wins as they happen, and jot a few notes about the impact you’ve made with each project, then scrambling to think of all the impact you’ve made when writing your resume. It's also important to note the impact your work has made on the different departments - product, marketing, sales, etc.

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She also advises UX researchers to frequently share their science insights with their colleagues as the project progresses. Instead of waiting until the very end of the project and providing a “perfectly polished” deck, be transparent with the team about what you are working on and the impact it's having throughout the duration of the project.

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Another participant asked - what if you need help determining the value you bring? Auset recommends asking for actionable feedback from coworkers. These people work with you every single day, so they know your contributions you are making to the team. 

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Documenting the tangible impact you make as a UX professional is crucial - not only will it help create greater stability for your career, but it will also help organizations recognize the importance of a UX research. As Kwame discussed in the “blockers” section, one of the biggest challenges he faces as a product manager is the perception of the UX role as less important than the more traditional product manager, Engineer, and Designer roles. 

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About Eniola Abioye

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Eniola helps UX researchers improve their research practice. Whether you’re seasoned and looking to level up or a new researcher looking to get your bearings in UX, Eniola can help you focus and apply your skillset. She is a UX Researcher and Founder of UX Outloud. As a career coach, she guides her clients through short and long term SMART goals and then works with them to build a strategic plan of attack. She is innately curious, a self-starter, adaptable, and communicative with a knack for storytelling.

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Learn more about UX Outloud.

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Connect with Eniola on Linkedin.

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About the panelists 🧑🏽🤝🧑🏽

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The panel was comprised of talented professionals from a variety of fields including UX research, content strategy, product management & engineering, and career coaching. Their diverse perspectives led to an insightful and informative panel session. Keep reading to get to know each of the amazing panelists: 

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Growth Content Designer: Auset Parris is a growth content designer at Meta. She has spent 7 years navigating the ever-evolving landscape of content strategy. She is passionate about the role of user research in shaping content strategies. Furthermore, Auset believes that understanding user behavior and preferences is fundamental to creating content that not only meets but exceeds user expectations. 

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Senior UX Researcher: Jasmine Williams, Ph.D. is a senior researcher with over a decade of experience conducting youth-focused research. She has deep expertise in qualitative methods, child and adolescent development, and social and emotional well-being. Jasmine is currently a user experience researcher at Meta and her work focuses on teen safety and wellbeing. 

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Product Manager: Kwame Odame has over 7 years of high-tech experience working in product management and software engineering. At Meta, Kwame is currently responsible for building the product management direction for Fan Engagement on Facebook. Kwame has also helped build Mastercard’s SaaS authentication platform, enabling cardholders to quickly confirm their identity when a suspicious transaction occurred, leveraging biometric technology. 

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UX Researcher (UXR): Fatimah Richmond is a well-rounded UX researcher with over 15 years of experience, having influenced enterprise products across leading tech giants like Google, SAP, Linkedin, and Microsoft. Fatimah has led strategy for research, programs and operations that have significantly impacted the UXR landscape, from clinician engagement strategist to reshaping Linkedin Recruiter and Jobs. As a forward thinker, she’s here to challenge our assumptions and the status quo on how research gets planned, communicated, and measured.

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Career Coach: An Xia spent the first decade of her professional life in consulting and Big Tech data science (Netflix, Meta). As a career coach, An has supported clients in gaining clarity on their career goals, navigating challenges of career growth, and making successful transitions. As a somatic coach, An has helped clients tap into the wisdom of their soma to reconnect with what truly matters to them. 

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UX Strategist: Natalie Gauvin is an experienced professional with a demonstrated history of purpose-driven work in agile software development industries and higher education. Skilled in various research methodologies. Doctor of Philosophy (Ph.D.) Candidate in Learning Design and Technology from the University of Hawaii at Manoa, focused on empathy in user experience through personas

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Level up your UXR capabilities (for free!) with the Optimal Academy 📚

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Here at Optimal we really care about helping UX researchers level up their career. This is why we’ve developed the Optimal Academy, to help you master your Optimal Workshop skills and learn more about user research and information architecture.

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Check out some of our free courses here: https://academy.optimalworkshop.com/

In the last few years, the influence of AI has steadily been expanding into various aspects of design. In early 2023, that expansion exploded. AI tools and features are now everywhere, and there are two ways designers commonly react to it:

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• With enthusiasm for how they can use it to make their jobs easier
• With skepticism over how reliable it is, or even fear that it could replace their jobs

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Google UX researcher Clara Kliman-Silver is at the forefront of researching and understanding the potential impact of AI on design into the future. This is a hot topic that’s on the radar of many designers as they grapple with what the new normal is, and how it will change things in the coming years.

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Clara’s background 

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Clara Kliman-Silver spends her time studying design teams and systems, UX tools and designer-developer collaboration. She’s a specialist in participatory design and uses generative methods to investigate workflows, understand designer-developer experiences, and imagine ways to create UIs. In this work, Clara looks at how technology can be leveraged to help people make things, and do it more efficiently than they currently are.

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In today’s context, that puts generative AI and machine learning right in her line of sight. The way this technology has boomed in recent times has many people scrambling to catch up - to identify the biggest opportunities and to understand the risks that come with it. Clara is a leader in assessing the implications of AI. She analyzes both the technology itself and the way people feel about it to forecast what it will mean into the future.

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Contact Details:

You can find Clara in LinkedIn or on Twitter @cklimansilver

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What role should artificial intelligence play in UX design process? 🤔

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Clara’s expertise in understanding the role of AI in design comes from significant research and analysis of how the technology is being used currently and how industry experts feel about it. AI is everywhere in today’s world, from home devices to tech platforms and specific tools for various industries. In many cases, AI automation is used for productivity, where it can speed up processes with subtle, easy to use applications.

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As mentioned above, the transformational capabilities of AI are met with equal parts of enthusiasm and skepticism. The way people use AI, and how they feel about it is important, because users need to be comfortable implementing the technology in order for it to make a difference. The question of what value AI brings to the design process is ongoing. On one hand, AI can help increase efficiency for systems and processes. On the other hand, it can exacerbate problems if the user's intentions are misunderstood.

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Access for all 🦾

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There’s no doubt that AI tools enable novices to perform tasks that, in years gone by, required a high level of expertise. For example, film editing was previously a manual task, where people would literally cut rolls of film and splice them together on a reel. It was something only a trained editor could do. Now, anyone with a smartphone has access to iMovie or a similar app, and they can edit film in seconds.

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For film experts, digital technology allows them to speed up tedious tasks and focus on more sophisticated aspects of their work. Clara hypothesizes that AI is particularly valuable when it automates mundane tasks. AI enables more individuals to leverage digital technologies without requiring specialist training. Thus, AI has shifted the landscape of what it means to be an “expert” in a field. Expertise is about more than being able to simply do something - it includes having the knowledge and experience to do it for an informed reason. 

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Research and testing 🔬

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Clara performs a lot of concept testing, which involves recognizing the perceived value of an approach or method. Concept testing helps in scenarios where a solution may not address a problem or where the real problem is difficult to identify. In a recent survey, Clara describes two predominant benefits designers experienced from AI:

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1. Efficiency. Not only does AI expedite the problem solving process, it can also help efficiently identify problems. 
2. Innovation. Generative AI can innovate on its own, developing ideas that designers themselves may not have thought of.

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The design partnership 🤝🏽

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Overall, Clara says UX designers tend to see AI as a creative partner. However, most users don’t yet trust AI enough to give it complete agency over the work it’s used for. The level of trust designers have exists on a continuum, where it depends on the nature of the work and the context of what they’re aiming to accomplish. Other factors such as where the tech comes from, who curated it and who’s training the model also influences trust. For now, AI is largely seen as a valued tool, and there is cautious optimism and tentative acceptance for its application. 

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Why it matters 💡

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AI presents as potentially one of the biggest game-changers to how people work in our generation. Although AI has widespread applications across sectors and systems, there are still many questions about it. In the design world, systems like DALL-E allow people to create AI-generated imagery, and auto layout in various tools allows designers to iterate more quickly and efficiently.

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Like many other industries, designers are wondering where AI might go in the future and what it might look like. The answer to these questions has very real implications for the future of design jobs and whether they will exist. In practice, Clara describes the current mood towards AI as existing on a continuum between adherence and innovation:

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• Adherence is about how AI helps designers follow best practice
• Innovation is at the other end of the spectrum, and involves using AI to figure out what’s possible

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The current environment is extremely subjective, and there’s no agreed best practice. This makes it difficult to recommend a certain approach to adopting AI and creating permanent systems around it. Both the technology and the sentiment around it will evolve through time, and it’s something designers, like all people, will need to maintain good awareness of.

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Last week Optimal Workshop was delighted to sponsor UXDX USA 2024 in New York. The User Experience event brings together Product, Design, UX, CX, and Engineering professionals and our team had an amazing time meeting with customers, industry experts, and colleagues throughout the conference. This year, we also had the privilege of sharing some of our industry expertise by running an interactive forum on “Measuring the Value of UX Research” - a topic very close to our hearts.

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Our forum, hosted by Optimal Workshop CEO Alex Burke and Product Lead Ella Fielding, was focused on exploring the value of User Experience Research (UXR) from both an industry-wide perspective and within the diverse ecosystem of individual companies and teams conducting this type of research today.

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The session brought together a global mix of UX professionals for a rich discussion on measuring and demonstrating the effectiveness of and the challenges facing organizations who are trying to tie UXR to tangible business value today.

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The main topics for the discuss were: 

• Metrics that Matter: How do you measure UXR's impact on sales, customer satisfaction, and design influence?
• Challenges & Strategies: What are the roadblocks to measuring UXR impact, and how can we overcome them?
• Beyond ROI:  UXR's value beyond just financial metrics

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Some of the key takeaways from our discussions during the session were: 

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1. The current state of UX maturity and value
   • Many UX teams don’t measure the impact of UXR on core business metrics and there were more attendees who are not measuring the impact of their work than those that are measuring it. 
   • Alex & Ella discussed with the attendees the current state of UX research maturity and the ability to prove value across different organizations represented in the room. Most organizations were still early in their UX research maturity with only 5% considering themselves advanced in having research culturally embedded.

2. Defining and proving the value of UX research
   • The industry doesn’t have clear alignment or understanding of what good measurement looks like. Many teams don’t know how to accurately measure UXR impact or don’t have the tools or platforms to measure it, which serve as core roadblocks for measuring UXRs’ impact. 
   • Alex and Ella discussed challenges in defining and proving the value of UX research, with common values being getting closer to customers, innovating faster, de-risking product decisions, and saving time and money. However, the value of research is hard to quantify compared to other product metrics like lines of code or features shipped.

3. Measuring and advocating for UX research
   • When teams are measuring UXR today there is a strong bias for customer feedback, but little ability or understanding about how to measure impact on business metrics like revenue. 
   • The most commonly used metrics for measuring UXR are quantitative and qualitative feedback from customers as opposed to internal metrics like stakeholder involvement or tieing UXR to business performance metrics (including financial performance). 
   • Attendees felt that in organizations where research is more embedded, researchers spend significant time advocating for research and proving its value to stakeholders rather than just conducting studies. This included tactics like research repositories and pointing to past study impacts as well as ongoing battles to shape decision making processes. 
   • One of our attendees highlighted that engaging stakeholders in the process of defining key research metrics prior to running research was a key for them in proving value internally. 

4. Relating user research to financial impact
   • Alex and Ella asked the audience if anyone had examples of demonstrating financial impact of research to justify investment in the team and we got some excellent examples from the audience proving that there are tangible ways to tie research outcomes to core business metrics including:
   • Calculating time savings for employees from internal tools as a financial impact metric. 
   • Measuring a reduction in calls to service desks as a way to quantify financial savings from research.

5. Most attendees recognise the value in embedding UXR more deeply in all levels of their organization - but feel like they’re not succeeding at this today. 
   • Most attendees feel that UXR is not fully embedded in their orgnaization or culture, but that if it was - they would be more successful in proving its overall value.
   • Stakeholder buy-in and engagement with UXR, particularly from senior leadership varied enormously across organizations, and wasn’t regularly measured as an indicator of UXR value 
   • In organizations where research was more successfully embedded, researchers had to spend significant time and effort building relationships with internal stakeholders before and after running studies. This took time and effort away from actual research, but ended up making the research more valuable to the business in the long run. 

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With the large range of UX maturity and the democratization of research across teams, we know there’s a lot of opportunity for our customers to improve their ability to tie their user research to tangible business outcomes and embed UX more deeply in all levels of their organizations. To help fill this gap, Optimal Workshop is currently running a large research project on Measuring the Value of UX which will be released in a few weeks.
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